Administration - Executive

Finovista is a leading global Service Provider based in India, specializing in Technical Assistance, Program Management, Capacity Building, and In-country Representation in key development sectors. Our expertise lies in sectors crucial to sustainability and global development, including climate change, energy, clean cooking, agriculture, rural technologies, advanced manufacturing, and climate finance. With a strong commitment to delivering innovative solutions and driving positive change, we have a proven track record of successful program management and implementation. Our extensive partnerships extend to Development Agencies, Governments, Universities, Business Chambers, Corporates, Startups, and SMEs.

The company is working on turn-key projects and is looking for self-motivated and driven individuals who are willing to be a part of the organization’s growth path. Individuals should be responsible for their tasks and be accustomed to working in similar roles. Demonstrable experience of handling projects in a leadership position would be preferred. The individual would be working from Office based in South Delhi, India.

Job Description

We are seeking a skilled Executive Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner.

This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication.

Your responsibilities will range from managing schedules and correspondence to organize meetings and maintaining confidentiality.

We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills.

Join our team and contribute to the success of our executives and the overall efficiency of our organization.


  • Act as the point of contact between the executives and internal/external clients. 
  • Undertake the tasks of receiving calls, take messages and routing correspondence. 
  • Handle requests and queries appropriately. 
  • Maintain diary, arrange meetings and appointments and provide reminders. 
  • Manage Office Stationery, Laptops and Equipment. 
  • Make travel arrangements. 
  • Take dictation and minutes and accurately enter data. 
  • Monitor office supplies and research advantageous deals or suppliers. 
  • Call logs for any issues with any IT equipment or electric appliance. 
  • Produce reports, presentations and briefs.
  • Develop and carry out an efficient documentation and filing system.
  • Take responsibilities for Office repair and maintenance.

Requirements and skills

  • Proven experience as an Executive Administrative Assistant or in other secretarial position. 
  • Full comprehension of office management systems and procedures. 
  • Excellent knowledge of MS Office.
  • Proficiency in English.
  • Exemplary planning and time management skills.
  • Up-to-date with advancements in office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion and confidentiality.

Qualification and Remuneration

  • Graduation in any stream; additional qualification as personal assistant would be considered an advantage 
  • Exp- Min 1-3 years 
  • CTC- 0 to 3 lac per annum 

Finovista operates in a dynamic environment and the candidate will be required to show flexibility in undertaking a variety of tasks.

Interested candidates are requested to send their applications along with a statement of suitability and current expected CTC at  career@finovista. Only shortlisted candidates will be contacted. We appreciate your interest.

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